2005-10-19 (Approved)

Georgia State University
University Library Faculty
Meeting Minutes for October 19, 2005

Present: David Anderson, Liz Bagley, Laura Botts, Laurel Bowen, Laura Burtle, Rod Bustos, Claudia Dale, Tim Daniels, Mary Jo DeJoice, Tina Demetracopoulos, Rebecca Drummond, Morna Gerrard, Doug Goans, Skye Hardesty, William Hardesty, Charlene Hurt, Sarah King, La Loria Konata, Daryle Maroney, Carmen Newton, Peter Roberts, John Russell, Jason Schultz, Judith Shelton, Tammy Sugarman, Robert Tomaszewski, Elizabeth Winter

Charlene Hurt convened the meeting at 2:16pm.

• Welcome to Sarah King and Robert Tomaszewski

I. Approval of Minutes

• Minutes from the July 27, 2005 meeting were approved.

II. New Business

Judith Shelton, Bylaws & Elections Committee

• The Bylaws & Elections Committee proposed changes to the Bylaws, Standing Rules, and Personnel Memorandum 35, Parts A-F:
  1. Change all references to “the university librarian” to “the dean of libraries” or “the dean.”
  2. At the request of the Faculty Personnel Committee, in Personnel Memorandum 35D, Article II, Section 1, remove the sentence that calls for “a formal meeting exclusively with the [Faculty Personnel] Committee” as part of a candidate’s interview schedule and add that members of the Faculty Personnel Committee will attend the open session.
• A friendly amendment was proposed to the change to Personnel Memorandum 35D. It is not necessary to specify the open session; change the Memorandum to read that one or more members of the Faculty Personnel Committee will meet with the candidate at some point during the interview so that the Committee can make a recommendation on the rank for initial appointment.
• Ballots will be distributed this afternoon and due in two weeks.

III. Report from Library Administrative Officer

Carmen Newton

No report.

IV. Report from Associate University Librarians

Liz Bagley

• The announcement has been posted for the Philosophy, Religious Studies, and Modern and Classical Languages Liaison position. The closing date is 11/17.
• Five GSU librarians made presentations at the COMO conference.
• Sixteen faculty members were at the faculty-liaison reception yesterday.

Laura Burtle

Web Site

• Special Collections has started their web site redesign process.
• Usability testing for the Research Guides button on the library home page is in progress.

Technology Fee

• Laura asked for suggestions for using the student technology fee.
• Charlene reminded everyone that use of this fee must benefit the students.

Institutional Repository

• Tim Daniels noted that D-Space is up and running.
• Liaisons will be pulled in to identify faculty publications for the repository, including non-paper works, such as data sets.
• Charlene noted that the faculty is interested in the repository, based on comments made at the reception.
• Laura reminded everyone that it is important for authors to state their desire to retain copyright for works in the repository.

V. Report from Dean of Libraries

Charlene Hurt

Dean’s Retreat

• The deans decided there should be a second retreat this year in recognition that there are important issues to address.
• There is now a general acknowledgement of the importance of undergraduate education, particularly as it impacts the reputation of the university as a whole.
• Retention is the biggest issue facing the university with regard to undergraduate education.

Centers and Institutes

• Centers and institutes usually start because of a faculty member’s interest, are initially funded by grants (grants may or may not include indirects, such as library costs), and may eventually become centers without ever being in the university’s budget.
• Charlene asked everyone to think about what this means in terms of library support for centers.

Budget

• As of the last FACP meeting, the university has a large budget shortage this year.
• The shortage is due to low enrollment and retention. Factors affecting retention include students losing their HOPE money (HOPE now uses the student’s GPA at the end of Spring semester instead of Summer) and increased competition from other schools in both the local area and the state.
• We will see the effects of the shortage this year and next year.
• Currently there is a 1% cut with a warning of 2% (across the board).
• Cuts will have particular impact on monographs and year-end money.

VI. Reports from Standing and Other Committees

No reports

VII. Reports from University and Senate Committees

Laura Burtle, Committee on Academic Programs (CAP)

• CAP is the new name for APACE
• Two new degrees have been approved by CAP, which is the first step in the process:
  • M.S.I.S., Master’s of Information Systems
  • Joint B.A. in economics and modern and classical languages
• Laura noted that although the template for new degree programs includes a statement on library resources, the statement submitted is usually along the lines that the students will use electronic resources, and therefore the new program will have no impact on the library.
• Laura asked liaisons to take seriously any requests for Academic Program Reviews (APRs). Tammy is creating guides to help liaisons doing APRs, and liaisons should copy Tammy and Charlene on any reports they send to departments.
• Laura has recommended that the bylaws be amended to include a senator from the library in the membership.

VIII. Announcements

State Charitable Contributions

• David Anderson is the representative. He thanked those who have contributed and encouraged others to consider making a contribution. Contributions will be accepted at least through the end of November.

Development

• Charlene reminded everyone that the Annual Giving campaign is coming up.
• The library has purchased the New York Times Historical Archive, which covers the years 1850-2001, with NEH funds. There will be a separate endowment account established to cover the continuing costs of updating the coverage. There has been a lead gift from the student Journalism History Society and a matching gift from a faculty member.
• Good news about the budget is that all endowments are up; the university hired a new fund manager last year.

Charlene Hurt adjourned the meeting at 3:20pm.

Respectfully Submitted,

Claudia Dale
(Library Faculty Secretary)