2005-11-17 (Approved)

Georgia State University
University Library Faculty
Meeting Minutes for November 17, 2005

Present: David Anderson, Liz Bagley, Laura Botts, Laurel Bowen, Laura Burtle, Rod Bustos, Gayle Christian, Claudia Dale, Mary Jo DeJoice, Tina Demetracopoulos, Rebecca Drummond, Morna Gerrard, Doug Goans, Elaine Hughes, Charlene Hurt, La Loria Konata, Guy Leach, Jennifer Link, Casey Long, Daryle Maroney, Peter Roberts, John Russell, Judith Shelton, Tammy Sugarman, Robert Tomaszewski, Elizabeth Winter

Charlene Hurt convened the meeting at 2:18pm.

I. Approval of Minutes

• Minutes from the October 19, 2005 meeting were approved.

II. New Business

Elections

• At the end of the meeting, an election will be held for five library faculty members to serve on the ad hoc committee for the triennial evaluation of the Dean of Libraries.
• The Dean asked for nominations from the floor for library faculty members with three years of service to serve on committees for the triennial evaluations of the Associate Provost for Information Systems and Technology and the Vice President for Finance and Administration.
• Voting will be by secret ballot, and ballots will be counted after the meeting.
• Those who had served previously on committees described the evaluation process as usually involving one or two meetings with the majority of the work done over email.
• Rod Bustos was nominated to serve on the committee for the Associate Provost for Information Systems and Technology.
• Gayle Christian was nominated to serve on the committee for the Vice President for Finance and Administration.

III. Report from Library Administrative Officer

No report.

IV. Report from Associate University Librarians

Liz Bagley

• Lynda Britt is leaving the Interlibrary Loan office, effective December 2.
• 17 applications were received for the Liaison for Philosophy, Religious Studies, and Modern and Classical Languages position. Review of applications will begin after Thanksgiving.

Laura Burtle

• Welcome Jennifer Link and Joel Glogowski (in absentia).
• Tim Daniels was hired as the Learning Commons Coordinator. His previous position will be posted soon.
• Two new librarians are starting in December: Kaetrina Davis, Learning Commons Librarian, and Leslie Madden, Instruction Coordinator.
• Mary Jo added that the new Health Sciences liaison, Todd Prusin, also starts in December.
• Tech fee proposals are due from department heads on Dec. 23

V. Report from Dean of Libraries

Charlene Hurt

Transformation

• The first costing information shows that we will be able to do the most important parts of the project.

Undergraduate Education

• The university is very focused on undergraduate education.
• The Regents are putting very strong evidence on retention and graduation rates.
• There is an Admissions and Standards Retention Subcommittee that is recommending a series of things that other schools with good retention rates are doing and that could be implemented with little money and quickly. Charlene encouraged the faculty to think about linkages. Recommendations include:
  o Identify students for whom intervention is needed and intervene before the student is in trouble.
  o Identify students at risk of losing HOPE scholarship money.
  o Implement a summer reading program of reading one book across the university.
  o Have an undergraduate research day organized as a collection of department-based activities.
  o Require students to declare majors early and formally.
  o Have a graduation ritual.
  o Overall, build more community and engagement on campus.

VI. Reports from Standing and Other Committees

No reports

VII. Reports from University and Senate Committees

Laura Burtle, Committee on Academic Programs (CAP)

• Has not met; subcommittees have met.

Liz Bagley, Administrative and Support Unit Review (ASUR)

• ASUR approved reports from facilities planning and internal audits.

VIII. Announcements

No announcements.

Charlene Hurt left the meeting so that elections could be held for the committee for the triennial evaluation of the Dean.

VIX. Elections

Gayle Christian, Bylaws and Elections Committee

• The faculty needs to elect five librarians with three years of service to serve on the ad hoc committee for the triennial evaluation of the Dean of Libraries.
• The process involves three or four meetings. The committee collects evaluation forms from library faculty and staff and designated evaluators on campus and compiles its report.
• The following were nominated: Karen Davis, Morna Gerrard, La Loria Konata, Guy Leach, Casey Long, Barbara Petersohn.

The meeting was adjourned at 3pm

Respectfully Submitted,

Claudia Dale
(Library Faculty Secretary)