2006-01-11 (Approved)

Georgia State University
University Library Faculty
Meeting Minutes for January 11, 2006

Present: David Anderson, Liz Bagley, Laurel Bowen, Laura Burtle, Claudia Dale, Tim Daniels, Kaetrena Davis, Mary Jo DeJoice, Tina Demetracopoulos, Rebecca Drummond, Joel Glogowski, Doug Goans, Pam Hackbart-Dean, Skye Hardesty, Bill Hardesty, Elaine Hughes, Charlene Hurt, Lauren Kata, La Loria Konata, Guy Leach, Jennifer Link, Casey Long, Leslie Madden, Daryle Maroney, Carmen Newton, Todd Prusin, Peter Roberts, John Russell, Judith Shelton, Sarah Steiner, Tammy Sugarman, William Walsh, Elizabeth Winter

Charlene Hurt convened the meeting at 2:16pm

• Welcome to Kaetrena Davis, Jennifer Link, Leslie Madden, and Todd Prusin

I. Approval of Minutes

• Minutes from the November 17, 2005 meeting were approved

II. New Business

Bylaws & Elections Committee: Nominations for Library Senator Election

• We have to have a complete list of elected senators, and their choices of committees, to the University Senate Office by February 10.
• Gayle Christian sent a call for nominations, with a list of those eligible, on January 4.
• Two senators are needed to fill the expired terms of Laura Burtle and Doug Goans; Pam Hackbart-Dean and Tammy Sugarman are currently serving terms.
• The Faculty Senate meets three times a year.
• Library senators serve on two committees. The Library tries to select committees for its senators that are of strategic importance, such as Budget and Planning and Development.
• The Senate provides an opportunity to get to know faculty other than Library faculty, and a way to get involved with the university and to meet the service requirement.
• Judith Shelton opened the floor for nominations: La Loria Konata and Guy Leach were nominated
• Voting will be by secret ballot with ballots due in a week.

Administrative Support Unit Review Committee

• Charlene asked for a volunteer to serve on the Administrative Support Unit Review (ASUR) Committee, on which the Library has a permanent representative.
• This committee looks at reviews of all administrative units.
• Tim Daniels and Mary Jo DeJoice expressed interest in serving.

III. Report from Library Administrative Officer

Carmen Newton

Mileage Rate

• There has been a change in the mileage rate from 48.5 cents per mile (effective September-December 2005) to 44.5 cents per mile, effective January 1, 2006.
• The travel reimbursement form has been updated to reflect the change.

Open Positions

• The Library Administrative Office is very close to hiring a business manager.
• The LAO received 200 applications for the Dean's Assistant position, which have been narrowed down to a pool of 29 to review more closely.

Administrative Reviews

• Associate University Librarian Laura Burtle and Department Heads David Anderson, Cataloging, and Pam Hackbart-Dean, Special Collections, are up for review this spring.

Salary Increases

• Carmen asked the faculty to pay attention to January 31 paychecks, which should reflect salary increases, and to report any discrepancies to Janaia Moore.

IV. Report from Associate University Librarians

Liz Bagley

• The Catalog Department has finished clearing their backlog of print duplications.
• The search committee for the Philosophy and Religious Studies Liaison Librarian will meet tomorrow to review applications for that position.
• Barbara Petersohn is reviewing applications for the Alpharetta Reference Specialist position; the search closed yesterday.

Laura Burtle

• Jennifer Link, Training and Assessment Librarian, will post a training calendar of opportunities both within and outside of the Library.
• The Library is getting a new web server today.
• GIL Express is back up and running following the upgrade.
• The Instant Messenger Reference Pilot will launch February 1.
• The demo version of the WebFeat metasearch for GALILEO went live today. The link has been posted on the Intranet blog.

V. Report from Dean of Libraries

Transformation

• The scope of the project was approved yesterday. We should get the essential things.
• That concludes the conceptual design phase; we are now entering the schematic design phase.

VI. Reports from Standing and Other Committees

No reports.

VII. Reports from University and Senate Committees

Tammy Sugarman, Faculty Affairs Committee

• Faculty participating in the Optional Retirement Plan (ORP) should have received a letter regarding submission of the plan to the IRS. No action is required.
• The Faculty Affairs and Budget Committees have approved a joint resolution requesting that the legislature go back to making raises effective July 1 of the new fiscal year rather than Jan. 1 as has been the practice during the past few years. The resolution will now go to the full Senate for approval.
• The Board of Regents is looking to get a group together to see if faculty who opted out of the Teachers' Retirement System could get back in.

Doug Goans, Statutes & Bylaws Committee

• Statutes & Bylaws is working on a self-study. Doug asked for feedback on the following:
• It is being considered that the Library be made a required member of the Research Committee.
• Currently, the Library and the Couseling Center share a place on the Nominations Committee and the Statutes & Bylaws Committee.
• It was agreed that the Library should be a required member on any committee where the Library has an interest.

VIII. Announcements

Charlene Hurt, Deans Meeting

• Enrollment has shown improvements.
• There will probably be a permanent two percent reduction in the University's budget next year.
• The SACS accreditation report will require evidence of student learning.
• 63 of 66 requests for promotion and/or tenure were approved by the Provost; of these, 30 were promotions to full professor; a significant number were women.
• The provost has asked for suggestions for an undergraduate theme. One possibility: "America Through the Eyes of Others."

Charlene Hurt adjourned the meeting at 3:16pm

Respectfully submitted,

Claudia Dale
(Library Faculty Secretary)