2006-04-27 (Approved)

Georgia State University
University Library Faculty
Meeting Minutes for April 27, 2006

Present: David Anderson, Laura Burtle, Claudia Dale, Mary Jo DeJoice, Tina Demetracopoulos, Rebecca Drummond, Morna Gerard, Joel Glogowski, Doug Goans, Skye Hardesty, Elaine Hughes, Charlene Hurt, Casey Long, Leslie Madden, Daryle Maroney, Carmen Newton, Peter Roberts, John Russell, Jason Schultz, Judith Shelton, Sarah Steiner, Tammy Sugarman, Elizabeth Winter

Charlene Hurt convened the meeting at 2:16pm

I. Approval of Minutes

• Minutes from the January 11, January 17 and February 28 meetings were approved.

II. New Business

Bylaws & Elections Committee: Nominations for Standing Committees Election

• The committee had asked for nominations before the meeting.
• Claudia Dale asked for any additional nominations.
• Ballots will be distributed after the meeting and due in two weeks on May 12.

Bylaws & Elections Committee: Proposed amendment to Bylaws

• Before the meeting, Gayle Christian had distributed a proposed amendment on the composition of the Personnel Development Committee and term lengths of staff members on that committee.
• Claudia Dale asked for any discussion on the proposed changes, which have been approved by the Library Administrative Council.
• Faculty will vote on the amendment on the same ballot as the standing committees election.

III. Report from Library Administrative Officer

Carmen Newton

• Please report any repairs by telephone to the LAO or by email to Carmen. Karen Hopkins is fully dedicated to the Transformation Project.
• This is the year-end for budgets. If faculty are doing any travel in May or June using state funds, Carmen asked that they please submit expense statements as soon as possible after travel.
• Meisha Hudson's last day was Monday. The position will be posted soon.

IV. Report from Associate University Librarians

Laura Burtle

Open Positions

• Digital Technologies Librarian: Interviews have been set up next week and May 16. Laura asked faculty to please attend the presentation or open session and share comments with the search committee. Comment forms for each candidate should be returned the day after the interview.
• Associate University Librarian: The search committee will meet next week to review applicants.

Faculty Evaluations

• Faculty evaluations are due to the AUL tomorrow.

Moving the Collections

• By May 30, the bound collection on Library South 7 must be moved out. There is space in 10 Park Place that we can use.
• The library is contracting with special movers to move these collections.
• Data from the PSC have been used to identify titles previously requested, and these have been pulled.
• Once they have been moved, any requests for these materials, which consist of bound periodicals and a few Q serials, will be handled through ILL.
• Library South 5 and 6 collections will be moved into the LS7 space by mid-June so that shelves can be taken down on those floors and construction can begin.
• Access Services will retrieve needed items from LS7. There is an online form, or patrons can request items at the Library South desk. Retrieval will probably be hourly at first, then the schedule will be adjusted with demand.

V. Report from Dean of Libraries

Transformation

• The first meeting with the interior designer, Nancy Novak of Leo A. Daly, is on Tuesday.
• The designer will be doing the first two floors of Library North, the second floor of Library South and the bridges on 2 and 3.
• Next week there will be 25-30 chairs to look at; once the library has narrowed down the options, we will give students their say.

University Budget

• The university is $12 million in the red.
• Every unit on campus is taking a cut. The library's cut is 2% of the operating budget (the materials budget is protected), which is not noteworthy.
• The 2% is a permanent cut; there is also a $10,000 holdback for next year.
• One reason for the deficit is loss of out of state students as states around Georgia implement HOPE-like scholarships.
• The BOR has a new tuition plan, starting in the fall, which calls for an across the board 5% increase. Incoming freshmen will have a 7% increase, but the rate will be guaranteed for four years.

Retention, Progression, Graduation (RPG)

• The chancellor has given Georgia State an incentive to increase RPG rates; the university will receive the money for three years, and if the rates have increased, the university can keep the money.
• The university will be soliciting input on how to improve these rates.
• There has been discussion of extending GSU 1010 into a sophomore or junior "major" course to try to combat the loss of students in the second or third year.

SACS

• The university's quality enhancement plan for SACS reaccreditation is focused on writing across the curriculum and critical thinking. The library is thinking about ways to plug in to this.

VI. Reports from Standing and Other Committees

No reports.

VII. Reports from University and Senate Committees

Casey Long, Commencement Committee

• The university is moving towards having one commencement in the spring, with a diploma ceremony in the fall. Additionally, all schools' commencements would be rolled into one and would take place in the Georgia Dome. Additional notes are posted on the Intranet blog.

Casey Long, Statutes & Bylaws Committee

• Work on the review of the Bylaws, which Doug Goans worked on, will continue in the fall.

Casey Long, Planning & Development Committee

• The committee had a chance to hear about the master plan for the university. Highlighted projects and additional notes are posted on the Intranet blog.

Morna Gerard, Faculty Steering Committee for the Advancement of Women

• The committee has reviewed mentoring grants and recommended seven.

VIII. Announcements

• The tech fee was not approved at the highest level; the money had already been distributed.
• Library Faculty meeting minutes since July 2005 are now posted on the Intranet. Claudia Dale asked if there was interest in posting previous years' minutes. It was deemed sufficient that previous minutes are accessible on the shared drive.

Charlene Hurt adjourned the meeting at 2:55pm

Respectfully submitted,

Claudia Dale
(Library Faculty Secretary)