Request Copies

Duplication Services
Policy | Procedures | Ordering | Prices | Payment

Procedures

All services must be pre-paid. Payment may be made either by cash, check, or money order. Checks and money orders should be made payable to "Georgia State University Library." Inter-departmental payments may be made via account transfer.

Photocopies:

Requests for photocopies should be made of the staff member at the reference desk. Every attempt will be made to complete photocopy requests in a timely manner. Orders will not be completed on a while-you-wait basis. The normal turnaround time is 24 hours. Exceptions are granted for requests of 7 pages or less. Large orders may take several days to process. The cost is 25 cents per page. Photocopies can be picked up or mailed; if mailed there is a shipping and handling fee.

The procedure for photocopy reproduction is as follows:

1.	Please complete the Photocopy Request Form (available here for offsite researchers).
2.	Please be sure archives staff is aware of what needs to be copied.
3.	Please do not remove original material from folders. Turn the Photocopy Request Slip (yellow form) perpendicular and in front of the materials you would like copied in the folder. This will ensure the materials remain in order. For bound volumes (if it is permissible for the volume(s) to be copied) write the pages you would like copied on the Photocopy Request Form.

Photographic reproductions:

Photographic reproductions may be provided from selected pages of books, manuscripts, or original photographs. Please consult the staff member at the reference desk for the proper procedure.

A photographic reproduction, under normal circumstances, will take from 7 to 14 business days. Orders can be expedited but there is an additional fee for this service.

Scanning:

Requests for scanning should be made of the staff member at the reference desk. Every attempt will be made to complete scanning requests in a timely manner. Orders will not be completed on a while-you-wait basis. The normal turnaround time is 3 days. Large orders may take several days to process. Scanned items can be picked up or mailed; if mailed there is a shipping and handling fee.

The procedure for scanning reproduction is as follows:

1.	Please complete the Scanning Request Form.
2.	Please be sure archives staff is aware of what needs to be copied.
3.	Please do not remove original material from folders. Turn the Request Slip (yellow form) perpendicular and in front of the materials you would like scanned in the folder. This will ensure the materials remain in order.

Publication Procedures:

1. We request that citations be written as follows:

[collection name or book title], [name of curatorial unit, such as "Southern Labor Archives" or "Georgia Women's Collections"], Special Collections Department & Archives, Georgia State University Library.

The curatorial units are: Southern Labor Archives; University Archives; Popular Music Collection; Georgia Government Documentation Project; Women's Collections; Rare Book Collection.

(A) In publications it is preferred that the credit line appear on the same or facing page as the illustration. When possible, each individual item should be credited where it appears.

(B) With media projects (including films, documentaries, and mixed media products), include credit with other sources of materials.

(C) With exhibitions, credit within exhibition area, preferably with each item that is used.

2. The researcher agrees not to reproduce copies as dust jackets, or end papers, or to use in an advertisement or any commercial use of a similar nature, nor to mass reproduce, unless specifically authorized by Special Collections & Archives.

3. Special Collections & Archives requests one complimentary copy of the work in which the copies appear.

Please contact the Head of Special Collections with any questions concerning these procedures.